Communication: Newsletter Template & February Survey
Increase Engagement & Attendance at Your February Events
Feedback Loop: Use post-event surveys for improvement.
Post-event survey and communication help you understand what worked, what didn’t, and what residents want more of, allowing you to continuously improve future events while showing residents their voices matter.
Pro Tips for Better Survey Responses
Keep it under 5 questions when possible
Offer a small incentive (drawing for a gift card, coffee, or rent credit)
Link to Google Forms or embed in email
Send within 24–48 hours of the event
Here’s a simple, proven approach that works well for apartment communities:
1. Give a heads up that a survey is coming their way with OUr design above
2. Use a super-short form (2–4 questions max)
Residents are far more likely to respond if it takes under a minute. Tools like Google Forms, SurveyMonkey, or your resident portal work great.
Keep it light, for example:
Did you enjoy the event? (Yes / It was okay / Not really)
What did you like most? (Short answer)
What would you love to see next? (Short answer)
Optional bonus:
Any other feedback?
3. Send it within 24 hours
Timing matters. Send the survey the same day or the next morning while it’s still top of mind.
Best channels:
Email blast
Resident portal/app
Text message (highest response rate if you have permission)
QR code posted at the event for instant feedback
4. Make it feel personal (not corporate)
Instead of “Please complete this survey,” try something warmer:
Thanks for joining us! We’d love your feedback—it helps us plan future events you’ll actually enjoy. This takes less than 60 seconds.
5. Add a small incentive (optional but powerful)
Even something simple boosts responses:
Entry into a gift card drawing
Extra guess entry for your next “Guess How Many”
Snack or coffee voucher
6. Close the loop
Share a quick recap afterward:
“You told us you loved ___ and want more ___ — stay tuned!”
That builds trust and increases participation next time.
Here’s some ready-to-use content to get your February newsletter started!
Three Ready-to-Use February Openers
1. Fresh Start & Welcoming
February is here, bringing longer days and a fresh sense of momentum as we move toward spring. At [Community Name], we’re glad to share another month with you and look forward to more connection and community ahead.
2. Seasonal & Upbeat
Brighter mornings, lighter days, and a brand-new month—February has arrived! We’re keeping things moving with helpful updates, friendly reminders, and community moments designed to keep you connected and feeling at home.
3. Warm & Neighborly
February is a great time to reconnect, refresh your routines, and enjoy the little signs that spring is on the way. Whether you’re joining a community event or simply settling in at home, we’re happy to have you as part of [Community Name].
Feature Idea: Chocolate Mug Cake
Ingredients
3 Tbsp all-purpose flour
2 Tbsp granulated sugar
1 Tbsp unsweetened cocoa powder
¼ tsp baking powder
Dash salt
3 Tbsp milk (any kind)
1 Tbsp oil, or melted butter
1/8 tsp vanilla extract
1 Tbsp chocolate chips
Instructions:
Spray a microwave-safe mug. Stir in dry ingredients, then add milk, oil, and vanilla until smooth. Mix in chocolate chips. Microwave 70–90 seconds until just set, rest 1 minute, and enjoy.
Feature Idea: Home Décor Tip
February Refresh Tip: Brighten your space with pops of color and fresh textures! Swap in a cheerful throw pillow, add a small plant or bouquet of fresh flowers, and let in as much natural light as possible. Even one simple update can make your apartment feel brighter, happier, and ready for spring.
February Virtual Fun: Signs of Spring Mini Hunt!
February is the perfect time to start noticing the first hints of spring—and we want to see them! Snap a photo of something in your home or neighborhood that makes you feel like warmer, brighter days are on the way—think budding plants, sunny spots, or cheerful décor.
Send us your photo by [deadline] for a chance to be featured in next month’s newsletter and win a small prize! It’s a fun, quick way to celebrate the little joys of the season and connect with your neighbors.
Mini Script #1 — Renewal Push (February Fresh Start)
February is a fresh month and a great time to look ahead. If your lease is ending soon, now’s the perfect moment to renew and continue enjoying the comfort, convenience, and community you call home at [Community Name].
Mini Script #2 — Referral Push (February Angle)
New month, new neighbors? If you know someone who’d love living at [Community Name], invite them to join you this February—and be sure to ask about our referral bonus!
Mini Script #3 — Event Teaser (February Edition)
A new month means new ways to connect! From cozy winter moments to hints of spring, there’s plenty to look forward to this February at [Community Name].
Mini Script #4 — Appreciation Note (February Gratitude)
As February begins, we want to thank you for being part of our community. Your presence and neighborly spirit help make [Community Name] a wonderful place to call home.
Mini Script #5 — Maintenance Tip (February Home Care)
February can still bring chilly weather—keep an eye on your heater, check for drafts, and prevent frozen pipes. If anything needs attention, submit a work order so our team can help keep your home comfortable and worry-free.
Additional Tips to Make Your Newsletter Engaging & Easy
A well-crafted resident newsletter keeps your community informed, engaged, and excited about living at your property. With your Sprout Canva templates, creating yours is as simple as drag, drop, and customize. Here’s how to make it stand out while keeping it effortless.
Step 1: Customize the Template with Key Community Info
Start by plugging in your important updates, such as:
Rent reminders or office closures
Upcoming community events (end-of-summer bash, resident appreciation days)
Maintenance tips (AC filter changes, pool closings, patio cleanup after summer)
Step 2: Add Fun & Engaging Extras
Don’t make it all about policies—add something fun to make residents want to read it! Consider including:
A Resident or Pet Spotlight – Feature a friendly neighbor or a beloved community pet
Local Highlights – List nearby farmers' markets, food festivals, or best outdoor dining spots
Poll or Trivia Question – Engage residents with a simple poll (e.g., “What’s your favorite summer activity?”) or a fun fact
Recipe or DIY Tip – Share an easy summer recipe or apartment-friendly decorating tip
Exclusive Perks – Promote any resident-only deals with local businesses
Step 3: Make It Interactive & Easy to Access
Include a QR Code – Link to your social media, resident portal, or event RSVP
Keep It Visual – Use photos, bright headers, and icons to break up text
Add a Call-to-Action – Encourage engagement with a simple CTA like “Tag us on Instagram if you attend this month’s event!”
Final Check Before Sending
✅ Proofread for clarity and accuracy
✅ Ensure important dates and deadlines are bold and easy to find
✅ Send via email, post on your portal, and print copies for high-traffic areas